Proforma Invoice generator
Your business
Bill To
Proforma details
Line items
| Description | Qty | Unit price | Amount | |
|---|---|---|---|---|
| SGD 0.00 |
Totals
Notes & payment details
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| 1 | SGD 0.00 | SGD 0.00 |
- Subtotal
- SGD 0.00
- Total
- SGD 0.00
Your business
Bill To
Proforma details
Line items
| Description | Qty | Unit price | Amount | |
|---|---|---|---|---|
| SGD 0.00 |
Totals
Notes & payment details
What a proforma invoice is for
A proforma invoice is a preliminary, non-binding statement of an expected sale. It sets out the proposed goods or services, quantities, prices, taxes, shipping costs, and payment details before the final commercial invoice is issued. It helps both sides understand the likely transaction value, but it does not normally record an amount already due in the way a final invoice does.
When to use a proforma invoice
Use a proforma invoice when a customer needs detailed costs before confirming an order, arranging an advance payment, seeking internal approval, or preparing import documentation. Choose a quotation when you are making a formal offer with a validity period and acceptance terms. Use a purchase order when the buyer is authorising a supplier to fulfil an order, and replace the proforma with a final invoice once the sale is confirmed or the goods are supplied.
Practical examples
An exporter can send a proforma invoice showing item values, freight, and estimated tax so an overseas buyer can arrange payment or shipping paperwork. A made-to-order furniture workshop can provide one before production so the customer can approve the specification and pay the requested deposit.